What’s My Part in Ongoing Compliance? 4 Easy Steps

GRS' Monitored Services give our customers peace of mind about their ongoing compliance. Under Monitored Services, GRS can store your licenses online, handle renewals on your behalf, and ensure you avoid violations and off-sales.

Our GRS-managed Monitored Services, License Management and Guaranteed Compliance, offer the most hands-off experience for ongoing compliance. However, there are still a handful of important steps you will need to take to help GRS keep your business compliant.

Remember: All Requests & Fees are Due Upon Receipt

Matters of compliance take longer than you might expect. When GRS sends a request for information or an invoice, your prompt response gives our team the time they need to process and communicate with the various regulatory agencies across the U.S.

The earlier you submit information to GRS, the quicker we can submit that information to the regulatory agencies. Your quick response ensures that your business is not subject to late fees or lapsed licensing that could put you at risk for off-sales and fines.

GRS operates on a first come, first serve basis. Customers who submit on-time payments receive priority service compared to those with late payments.

1) Sign Authorization for Agent Representation (AAR)

Under License Management and Guaranteed Compliance, GRS acts on your behalf to handle renewals and ongoing compliance. The first critical step to this relationship is signing your Authorization for Agent Representation form.

GRS cannot legally act on your behalf until we receive your signed AAR. Please sign and submit your AAR as soon as you receive it.

2) Keep An Eye On Your Inbox & Whitelist GRS

Under License Management and Guaranteed Compliance, GRS handles as much of the work as we can for renewals and other matters. From time to time, we will need your input before we can tend to the issues that could affect your compliance.

Make sure to keep an eye out for GRS emails, and respond to them promptly. To ensure you receive these time-sensitive messages, please ensure that the email address you chose to receive GRS communications has whitelisted no-reply@globalrsinc.com

3) Provide Sales Information & Forms Upon Receipt

Different regulatory agencies have renewal dates at different points throughout the year. Some also require reporting of sales figures for the license year.

Depending on your level of service, GRS will either reach out at several points throughout the year or as a one-time request to collect your sales information and signatures on forms for submission to the relevant regulatory agencies. Please send these to GRS as soon as you receive them to avoid late fees and lapsed licensing.

4) Pay Invoices Upon Receipt

As with all other forms and requests for information, please pay GRS invoices as soon as you receive them. Late payment puts you at risk for late fees and lapsed licensing.

Six government agencies add late fees to all unpaid license renewals on a certain date. You may see those late fees reflected on your GRS invoice ahead of the government agency’s actual expiration date. This is to allow our Documentation Team team time to physically mail your payment and paperwork, so it arrives on time and your licenses do not lapse.

Please make your payment to GRS at least 2 weeks before your license’s renewal date.

Do Your Part to Stay Compliant

It's our privilege to keep our Licensed Management and Guaranteed Compliance customers in good standing with the regulating agencies. By taking these four easy steps, you can help GRS make your ongoing compliance quick and stress-free.

If you have any questions about your role under License Management or Guaranteed Compliance, please email us using the button below.